Data Protection Declaration

This data protection declaration will inform you of the type, reach and purpose of processing personal data (hereinafter in short “data”) in the scope of my work as a translator and within this online offer (hereinafter jointly referred to as “Online Offer”). In regards to the used terms, such as, for example, “processing”, or “responsible person”, please refer to the definitions in Art. 4 of the General Data Protection Regulation (DSGVO).

Responsible Party
Elisabeth Littell Frech Strotmann
Im Borngrund 4
D-61440 Oberursel (Taunus)
Phone: +49 (0) 6171 703 99 44
Cell phone: +49 (0) 163 2 59 72 78
E-Mail: info@frech-ls.com

Types of Processed Data:
• basic data (e.g. names, addresses)
• contact data (e.g. email, telephone numbers)
• content data (e.g. texts sent to me)

Categories of Affected Persons
My contractual partners, interested parties, other clients, patrons, customers, as well as visitors and users of my Online Offer (hereinafter I also refer to the affected persons jointly as “Users”).
Purpose of Processing
• answering contact requests and communication with the Users
• security measures

Terms Used
“Personal Data” is all information which refers to an identified or identifiable natural person (hereinafter “Affected Person”). A natural person is considered identifiable if that person can be identified directly or indirectly, in particular, with the help of an identifier, such as a name, an identification number, location data, online identifier (e.g. cookie) or by one or several special characteristics, which are an expression of the physical, physiological, genetic, economic, cultural, or social identity of this natural person.

“Processing” is every process with or without the help of automated procedures or every such set of operations in connection with personal data. The term has a large scope and practically covers every contact with data.

Authoritative Legal Bases
In accordance with Art. 13 DSGVO, I am informing you of the legal bases for my data processing. The following applies if the legal basis is not listed in the data processing declaration: the legal basis for obtaining consents is Art. 6 Subsec. 1 lit. a and Art. 7 DSGVO, the legal basis for processing in order to fulfill my services and for the execution of contractual measures, as well as for answering requests is Art. 6 Subsec. 1 lit. b DSGVO, the legal basis for processing in order to fulfill my legal obligations is Art. 6 Subsec. 1 lit. c DSGVO and the legal basis for processing in order to maintain my justified interests is Art. 6 Subsec. 1 lit. f DSGVO. If vital interests of the affected persons or another natural person require the processing of personal data, then the legal basis is Art. 6 Subsec. 1 lit. d DSGVO.

Contractual Services
I process my contractual partner’s and interested party’s data, as well as that of other clients, customers, patrons or contractual partners (together referred to as “Contractual Partners”) in accordance with Art. 6 Subsec. 1 lit. b. DSGVO, in order to provide you with my contractual or pre-contractual services. The data processed here, the type, scope and purpose and the necessity of its processing are determined by the underlying contractual relationship.

The processed data includes basic data of my contractual partners (e.g. names and addresses), contact data (e.g. email addresses and telephone numbers), as well as contractual data (e.g. services used, contents of contract, contractual communication, name of contact persons) and payment data (e.g. banking details, payment history).

I generally do not process special categories of personal data unless these are part of a mandated or contractually acceptable processing.

I process data which is necessary for the establishment and fulfillment of contractual services and I notify of the necessity of your information, insofar as these are not evident to the contractual partner. A disclosure to external persons or companies will only occur if it is necessary in the scope of an agreement. In processing the data provided to me in the scope of a mandate, I will act according to the instructions of the client, as well as statutory requirements.

The deletion of data occurs when the data is no longer necessary for the fulfillment of a contractual or statutory duty to give assistance, as well as the handling of possible warranty and comparable obligations, whereas the necessity to retain data is reviewed every three years; other than that, the statutory obligations to retain apply.

Administration, Financial Accounting, Office Organization, Administration of Contacts
I process data in the scope of administrative tasks, as well as for the organization of my company, financial accounting and for abiding by statutory obligations, as, for example, archiving. In this, I process the same data that I process in the scope of rendering my contractual services. The bases for processing are Art. 6 Subsec. 1 lits. c and f DSGVO. Customers, interested parties and business partners are affected by the processing. The purpose and my interest in processing lies in the administration, financial accounting, office organization, archiving of data, thus, tasks which serve the purpose of maintaining my business activities, safeguarding my tasks and rendering my services. The deletion of data in view of contractual services and the contractual communication corresponds with the information provided in the processing tasks listed.

In this, I disclose or transfer data to the financial authorities, advisors, such as, for example, tax advisors or auditors, as well as other authorities and payment service providers.

Furthermore, I retain information on suppliers, organizers and other business partners on the basis of my economic interests, e.g. for the purpose of subsequent contact. This predominantly company-related data is generally retained permanently.

Establishing Contact
In establishing contact with me (e.g. email or telephone), the user’s information for processing the contact request and its fulfillment is processed pursuant to Art. 6 Subsec. 1 lit b DSGVO (in the scope of contractual/pre-contractual relationships) or pursuant to Art. 6 Subsec. 1 lit. f (other requests) DSGVO.

I delete requests insofar as they are no longer necessary. I review the necessity every two years, beyond that the statutory archiving obligations are applicable.

Security Measures
In accordance with Art. 32 DSGVO, I make use of appropriate technical and organizational measures in order to ensure an appropriate level of protection, taking into consideration the current status of technology, the implementation costs and the type, scope and circumstances and the purpose of processing, as well as the different probabilities of occurrence and gravity of risk for the rights and freedoms of natural persons.

These measures include, in particular, ensuring confidentiality, integrity and availability of data by controlling the physical access, entry, passing on, securing of availability and its separation. Furthermore, I have implemented processes which ensure the adherence to the affected persons’ rights, deletion of data and a reaction to risk for the data. Beyond that I already consider the protection of personal data at the time of creation, or, as the case may be, selection of hardware, software, as well as procedures in accordance with the principle of data protection by way of configuration of technology and by data protection friendly pre-settings (Art. 25 DSGVO).

Rights of Affected Persons
You have the right to demand a confirmation on whether the affected data is being processed and on information on this data, as well as further information and a copy of the data pursuant to Art. 15 DSGVO.

In accordance with Art. 16 DSGVO you have the right to demand the completion of the data concerning you or the correction of any incorrect data concerning you.

Pursuant to Art. 17 DSGVO you have the right that the respective data deleted without undue delay or, as the case may be, alternatively pursuant to Art. 18 DSGVO to demand a limitation of processing of the data.

You have the right to demand that you receive the respective data which you have provided to us pursuant to Art. 20 DSGVO and to demand the transfer of the same to other responsible parties.

Furthermore, pursuant to Art. 77 DSGVO, you have the right to submit a complaint to the competent supervisory authority.

Deletion of Data
The data processed by me is deleted pursuant to Art. 17 and 18 DSGVO or limited in its processing. If it is not explicitly stated in the scope of this Data Protection Declaration, I will delete the data retained by me as soon as it is no longer necessary for its purpose and no statutory obligations to preserve contradict this. Insofar as the data is not deleted because it is necessary for other and statutory permissible purposes, then its processing will be limited. That means the data will be blocked and not processed for other purposes. This applies, for example, to data which shall be retained for commercial or tax law purposes.

Pursuant to statutory provisions in Germany, the preservation will take place, in particular, for 10 years pursuant to Secs. 147 Subsec. 1 Tax Code (“Abgabenordnung”, “AO”), 257 Subsec. 1 No. 1 and 4, Subsec. 4 Commercial Code (“Handelsgesetzbuch”, “HGB”) (books, notes, operating reports, receipts, accounting books, documents relevant for taxes, etc.) and 6 years pursuant to Sec. 257 Subsec. 1 Nos. 2 and 3, Subsec. 4 HGB (business letters).

Right to Revoke
You have the right to revoke the granted consents for the future pursuant to Art. 7 Subsec. 3 DSGVO.

Right to Object
At any time you can object to the future processing of the data concerning you pursuant to Art. 21 DSGVO.

Cookies
Small files, which are saved on computers of users, are referred to as “cookies”. Various types of information can be stored within the cookies. Primarily, a cookie serves the purpose of saving information on a user (or, as the case may be, the device on which the cookie is saved) during or also after the visit within the Online Offer. Temporary cookies, or, as the case may be, “session cookies” or “transient cookies” are those cookies, which are deleted after a user leaves the Online Offer and closes his browser. For example, the contents of a shopping cart in an online shop or the login status can be stored in such a cookie. “Permanent” or “persistent” cookies are those which remain saved even after closing the browser. Thus, for example, the login status can be stored if the user visits an online offer again after several days. In the same fashion, such a cookie can save the interests of the user, which are used for the measurement of reach or marketing purposes. “Third party cookies” are those cookies which are offered by providers other than the Responsible Party who operated the Online Offer (otherwise, if they are only that person’s cookies, these are referred to as “first party cookies”).

I can use temporary and permanent cookies and inform of these in the scope of my data protection declaration.

If the users do not want cookies to be stored on their computers, then they are asked to deactivate the respective option in the system settings of their browser. Saved cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to a limitation of functions of my online offer.